CONSTITUTION OF THE INTERNATIONAL SOCIETY FOR IMMUNOLOGY OF REPRODUCTION
ARTICLE 1: NAME
The Society shall be called "The
International Society for Immunology of Reproduction".
ARTICLE 2: PURPOSES
The purposes of the Society are to advance the
study of the immunological and genetic aspects of the reproductive process,
to facilitate contact between persons interested in this and allied fields
and to disseminate widely all information and new knowledge obtained. These
scientific and educational objectives are to be met by holding meetings and
organizing publications or by any other means deemed to be appropriate.
ARTICLE 3: OFFICES
The Headquarters of the Society shall be located
at the business address of the Secretary-General or Treasurer or other such
place as shall be determined by the Executive Council.
ARTICLE 4: MEMBERSHIP
Section (i) The Society shall consist of (a)
Ordinary Members, elected to the Society following submission of an
appropriately completed application form, approved by the Secretary-General
and Treasurer, having paid their dues and having been accepted by the
President. The names of the accepted Ordinary Members are reported at the
General Assembly. (b) Student Members, elected as for Ordinary
Members, but at a reduced level of dues as determined by the Council. (c)
Honorary Members, distinguished scientists elected by not less than a
two thirds majority vote by secret ballot of the members of the Executive
Council at the time of an International Congress of the Society, following
nomination by a proposer and seconder from the Council membership. This
category of membership is limited to 12 individuals. (d)
Life Members, consisting of those who have taken on the responsibility
of Chairman of the Congress Organizing Committee for a triennial
international congress. (e) Emeritus Members, senior members of the
Society of at least ten years standing and retired from their professional
post. They are nonvoting members. (f) Corporate Members, institutions
with a scientific or medical interest in the activities of the Society. They
shall be admitted by agreement of the President, Secretary-General and
Treasurer and will not have any voting rights in the Society.
Section (ii) The President shall receive the
medalion of the Society at the conclusion of the International Congress in
recognition of his or her service to the Society. The President of the
Society, upon completion of his or her term, may be elected President
d'Honneur by majority vote of the Incoming Officers and Councillors (New
Section (iii) Membership may be withdrawn from
any category of member for reasons such as proven professional, financial,
legal or ethical misdemeanor, by simple majority decision of the Executive
ARTICLE 5: DUES
The amount of the dues for the individual and
corporate members shall be set by the Executive Council on the advice of the
Treasurer and approval by the General Assembly for each three (3) year
period between General Assemblies. Members failing to pay their dues by the
set date shall be notified by the Treasurer and after a period of one (1)
year without reply shall be deemed to have allowed their membership to
lapse. Payment of dues outstanding within that one year will enable the
membership to be regained without renewed application. Life members are
exempt from payment of dues.
Any member genuinely unable to pay dues owing to
documented personal of political adverse circumstances may seek to retain
membership by application to the Treasurer and with the approval of the
ARTICLE 6: EXECUTIVE COUNCIL
Section (i) The Society shall be directed by an
executive Council of five (5) Officers and eight (8) Councillors. The
Officers, except for the President and Immediate Past President, and six (6)
Councillors will be elected by secret ballot of all paid-up members, and two
(2) Councillors will be appointed by the President. The Officers are: President,
President-Elect, Immediate Past President, Secretary-General and
The Councillors may be reelected for one further term after which they must
stand down for a minimum of one term before being eligible for renomination.
The Chairman of the Congress Organizing Committee for the international
congress that occurs during the tenure of the New Executive Council will be
an ex officio member of the Executive Council (without vote).
Section (ii) Nominations for the six (6) elected
positions of Councillor shall be called for by the Secretary-General not
less than six (6) months prior to a meeting of the General Assembly. Each
candidate must be proposed and seconded by two (2) paid-up members of the
Society, be members of the Society and provide written confirmation of his
or her willingness to stand for election.
Section (iii) A nominating committee composed of
the President (chairman), Immediate Past President and President-Elect shall
propose two (2) or three (3) candidates for each of the positions of
President-Elect, Secretary-General and Treasurer (see Section (iv) for an
exception in the case of Treasurer). The candidates for President-Elect must
have served previously as an Officer, Councillor or Chairman of the Congress
Organizing Committee. All nominees must confirm their willingness to stand
Section (iv) No Officer may hold the same post
for more than one three (3) year term, except for the Treasurer, who may be
nominated and reelected unopposed to serve a single further term of office
in order to provide continuity in the Society's financial affairs. No more
than half of the Executive Council has been elected from the same country,
i.e., six or more members, the incoming President (the President-Elect at
the time of the election) may exercise the prerogative of appointing two (2)
Councillors to redress the imbalance. An alternative, at the discretion of
the Executive Council (the one sitting at the time of election, i.e., the
Old Executive Council) would be to select the Councillors from that country
in the order of the number of votes that they received until the total
number of Officers and Cuncillors from that country is six (6) (less than
half of the total Executive Council of five (5) Officers and eight (8)
Councillors). Those elected as Officers must take priority in reaching the
total number of members of the Executive Council from that country. The
choice between these two methods of selecting the New Executive Council
should be reached by discussion among the incoming President (current
President-Elect) and the other members of the Old Executive Council.
Section (v) At least three (3) months prior to
the meeting of the General Assembly, a ballot having the names of the
candidates for President-Elect, Secretary-General and Treasurer and for six
(6) positions as Councillor shall be sent to all paid-up members of the
Society by the Secretary General. Candidates may provide for inclusion with
the ballot, a summary of their experience and qualifications (not to exceed
one page of a standard 8-1/2"x11", and of type size 10-12 pitch). Voting
shall take place by postal secret ballot submitted in a sealed and signed
envelope to the Secretary-General not later than one (1) month prior to the
meeting of the General Assembly. Validated postal ballots from bonafide
voting members shall be opened and counted by the Secretary-General and two
observers, approved by the President, and the results shall be presented at
a meeting of the Old Executive Council held prior to the General Assembly.
Section (vi) The Immediate Past-President shall
be a full member of the Executive Council.
Section (vii) The Executive Council may appoint
any member of the Society to serve and unexpired term of a member of the
Executive Council that my fall vacant.
Section (viii) Any business of the Society
requiring a vote of the membership may be conducted by mail ballot of the
paid-up members. All issues except revision of the constitution (Article 8)
will be decided by a simple majority vote. Members not returning a postal
ballot will be deemed to approve of the issue on which the vote is being
taken. Other matters concerning the Society may be decided by the Executive
Section (ix) The Executive Council shall meet as
frequently as circumstances permit, and always at the time of the
International Congress of the Society. Any meeting of the Executive Council
shall require the presence of a minimum of six (6) members, of whom two (2)
must be officers, to conduct any business in the Society's name. Discussions
at meeting that do not meet this criterion must be reported to the full
Executive ouncil, and any recommendations must be approved by a majority of
the Executive Council. In the event of any tied vote, the President shall
have the deciding vote.
ARTICLE 7: DUTIES OF OFFICERS
Section (i) The President is the chief executive
officer of the Society and is responsible for the international standing of
the Society, for the organization of the triennial Congress and for the
maintenance and development of the wider activities of the Society. The
President shall chair all meetings of the Executive Council.
Section (ii) The international congresses shall
be organized by a local Congress Organizing Committee appointed by the
President, with the advice of the other members of the Executive Council,
and the President shall be an ex officio member of the Congress
Organizing Committee. The Congress Organizing Committee should seek advice
from the Executive Council regarding the organization of the congress and
the selection of speakers and then reach consensus about the final format.
The final format of the congress should then be submitted to the Executive
Council for comment and advice. In the event that there are any difficulties
with the organization of the congress, the President shall have the
responsibility to resolve them appropriately.
Section (iii) The President-Elect shall assume
the responsibilities of the President on any such occasion when the absence
or incapacity of the latter precludes him or her from discharging those
responsibilities. The same shall be the case in the event of the death or
long-term disability of the President. Assumption of this responsibility
shall not deprive the President-Elect from the subsequent full term of
office as President.
Section (iv) The Secretary-General shall be
responsible for (a) recording all the proceedings of the meetings of the
Executive Council and of the General Assembly, (b) maintaining the records
and documents of the Society, (c) editing a regular Newsletter to be sent
out to the membership, (d) holding and dealing appropriately with forms of
application for membership and (e) maintaing and up-to-date list of the
names and addresses for the membership.
Section (v) The Treasurer shall be responsible
for (a) handling the dues of registered members, (b) keeping an account of
all the financial transactions of the Society, (c) causing the monies and
any other valuable assets of the Society to be held in safe deposit in such
bank or trust company and approved by the Executive Council and (d) provide
a statement of accounts for approval by the General Assembly.
ARTICLE 8: AMENDMENTS TO CONSTITUTION
Any proposed modification of the Constitution
must be presented by the Council in advance of its presentation to the rest
of the Society. Its acceptance requires approval by at least two thirds of
those members either present at a General Assembly or responding by a postal
ballot sent to the full membership. Members not returning a postal ballot
will be deemed to approve the recommended amendment(s).
ARTICLE 9: FINANCIAL LIABILITIES
The Society shall not be held liable for any
financial loss incurred by individuals or organizations that do not perform
those functions approved by the Executive Council within the financial
limits set by the Executive Council for the specified purposes.
ARTICLE 10: DISSOLUTION OF SOCIETY
In the event of the dissolution of the Society
any assets of the Society shall be distributed for charitable purposes(s) as
deemed appropriate by the Executive Council.
GUIDELINES FOR NATIONAL SOCIETIES FOR IMMUNOLOGY
OF REPRODUCTION WISHING TO AFFILIATE WITH THE INTERNATIONAL SOCIETY FOR THE
IMMUNOLOGY OF REPRODUCTION
The following requirements must be met before
affiliation can be accepted by ISIR.
1) The national society must have: a) a
constitution defining its objectives in the field of reproductive
immunology, and b) elected officers.
2) The national society must have been in
existence for at least 2 years.
3) It must be shown that the national society has
had regular scientific meetings concerned with advancing knowledge in the
field of reproductive immunology.
Membership in an affiliated national society does
not itself confer on individuals the rights and privileges of membership of
the International Society for Immunology of Reproduction. It must be
stressed that members of affiliated societies who are not full members of
ISIR, unless they join it separately.
Application for affiliation should be sent to the
President of the International Society for the Immunology of Reproduction.
GUIDELINES FOR SPONSORSHIP OF SYMPOSIA BY THE
INTERNATIONAL SOCIETY FOR THE IMMUNOLOGY OF REPRODUCTION (ISIR)
1) All proposals should be submitted at a
formative stage to the President of the ISIR for vote by the Executive
2) A representative of the ISIR shall become an
ex officio member of the Organizing Committee from the time that
sponsorship has been agreed.
3) The scientific meeting is to be announced at
an early stage in scientific journals.